City of Sacramento – CPRA Unit
publicrecords@cityofsacramento.org

November 26, 2025

Subject: CPRA #25-3549 – Activities Log Gaps Requiring Records (Case 23-009185)

Thank you for the partial productions to date. After a row-by-row audit of the Accela activities log (200 entries), the following records remain outstanding. Please treat each item below as a discrete request. For every responsive record, include all attachments and proof of service. For any item that does not exist, provide a written statement identifying the custodian, systems searched, search terms/date ranges, and the statutory basis for withholding or confirming non-existence.

### 1. Intake & Early Escalation Records (Rows 1–12)
- 2023-03-20 Initial Complaint (Doug Pierson): complaint narrative, caller notes, 311 intake form.
- 2023-03-20 Initial Inspection (Paul Lovato): inspection worksheet, result codes, photos, contact log.
- 2023-03-21 HSG – BUSTER PRELIM (Monica Atkins): referral memo or checklist documenting the dangerous-building handoff.
- 2023-04-11 Add Accela Condition (Paul Lovato): Accela condition export showing the condition text, activation criteria, and approval chain.
- 2023-04-11 HSG – Cloud (Monica Atkins): title-cloud request, recorder confirmation, mailed notice.
- 2023-04-11 Online Title Report (Monica Atkins): vendor confirmation and the full title report PDF.
- 2023-04-11 Re-Inspection (Paul Lovato): field worksheet, contact attempts, photos referenced.
- 2023-04-12 HSG – Notice & Order S/DB (Monica Atkins): issuance packet, attachments, certified-mail receipts, proof of posting.

### 2. Monitoring & Administrative Penalty Cycles (Rows 13–200)
These entries make up 136 of 200 log lines. For each date listed below, please produce:
- Inspector worksheet and monitoring evidence (site logs, vendor reports, photos) substantiating the alleged monitoring and any renewed access requests.
- Billing authorization e-mails or workflow approvals, invoices, and revenue ledger entries.
- Certified-mail packet (stub, USPS tracking, signed/returned green card) or a written admission that no card exists.

Re-Inspection trigger notes (“Send n-th admin penalty / monitoring fee”): 2023-05-19, 2023-06-28, 2023-08-01, 2023-09-05, 2023-10-17, 2023-11-21, 2023-12-27, 2024-02-06, 2024-03-11, 2024-04-11, 2024-05-22, 2024-06-26, 2024-08-05, 2024-09-09, 2024-10-09, 2024-11-13, 2024-12-18, 2025-01-27, 2025-03-10, 2025-04-14, 2025-05-16, 2025-06-20, 2025-07-21, 2025-08-25, 2025-10-16.

HSG – Admin Penalty billing requests: 2023-06-29, 2023-08-02, 2023-09-07, 2023-10-18, 2023-11-22, 2023-12-28, 2024-02-07, 2024-03-12, 2024-04-12, 2024-05-23, 2024-06-27, 2024-08-06, 2024-09-10, 2024-10-10, 2024-11-15, 2024-12-19, 2025-01-28, 2025-03-11, 2025-04-15, 2025-05-19, 2025-06-23, 2025-07-24, 2025-10-17.

HSG – HDB Monitoring billing requests: 2023-05-22, 2023-06-29, 2023-08-02, 2023-09-07, 2023-10-18, 2023-11-22, 2023-12-28, 2024-02-07, 2024-03-12, 2024-04-12, 2024-05-23, 2024-06-27, 2024-08-06, 2024-09-10, 2024-10-10, 2024-12-19, 2025-01-28, 2025-03-11, 2025-04-15, 2025-05-19, 2025-06-23, 2025-07-24, 2025-10-17.

If no actual monitoring occurred, state that explicitly and explain why the fees were assessed regardless.

### 3. Hearing Packets and Council Follow-Up
- Housing & Dangerous Buildings Board liens (HCAAB) on: 2023-06-28, 2023-08-04, 2023-09-28, 2023-11-01, 2024-01-19, 2024-03-05, 2024-03-28, 2024-05-02, 2024-07-05, 2024-07-30, 2024-08-27, 2024-10-01, 2024-10-29, 2025-01-02, 2025-02-27, 2025-05-02, 2025-06-19, 2025-07-02, 2025-07-31, 2025-08-29, 2025-10-02. For each docket, produce the notice of hearing, staff report, exhibits, certified service proof, hearing minutes/decision, and the City Council packet/resolution cited in the activity notes.
- Dangerous Buildings Administrative Penalty hearings (DLHO) on: 2023-10-04, 2023-12-14, 2024-02-16, 2024-03-08, 2024-04-03, 2024-05-10, 2024-07-09, 2024-08-01, 2024-08-27, 2024-10-02, 2024-10-31, 2025-01-07, 2025-03-05, 2025-04-10, 2025-05-07, 2025-06-04, 2025-08-06, 2025-09-04, 2025-10-02. Provide the full DLHO hearing packets, certified-mail proofs, hearing officer orders, and the corresponding City Council materials scheduled afterward.

### 4. Returned-Mail Evidence & Remedial Service
Provide high-resolution scans (front/back) of every envelope and USPS endorsement for the returned mail logged on: 2024-02-01, 2025-03-07, 2025-06-19 (four envelopes), 2025-08-07 (two envelopes), 2025-09-26. Include internal mailroom intake notes, USPS tracking history, and documentation of the remedial service attempts that followed each return (re-mailings, postings, door delivery, etc.).

### 5. Additional Clarifications
- Confirm whether any monitoring logs or vendor contracts ever existed for this case. If not, explain how the City determined that 23 separate monitoring invoices (and matching $1,000 penalties) were justified.
- Identify the City staff responsible for approving each monitoring/penalty cycle and the statutory authority relied upon.

Please acknowledge receipt within 10 calendar days and provide an estimated production schedule. Feel free to deliver responsive records via a secure download link or physical media.

Thank you,

[Name]
[Contact Information]